Privacy Policy

Last updated: July 2026

1. Who we are

SourceFind ("we", "us", "our") is a digital agency providing website development, digital marketing, SEO, graphic design, and AI & automation services.

For the purposes of the UK GDPR and the Data Protection Act 2018, the data controller is SourceFind, registered at Oxfordshire, UK

• Contact email: info@sourcefind.co.uk
• Contact phone: 07921 280043

2. What information we collect

We only collect information we genuinely need. Depending on how you interact with us, this may include:

Information you give us

• Contact details you submit through our enquiry form — your name, email address, phone number, and the message you send us.
• The service you tell us you're interested in.
• Any information you share with us by email, phone, WhatsApp, or during a project.

Information collected automatically

• Basic technical data such as your IP address, browser type, device and pages visited, gathered through cookies and analytics.
• Anti-spam data — our forms use a honeypot field and a timing check to detect automated submissions.

3. How we use your information

We use your personal information to:

• Respond to your enquiry and provide the quote or information you asked for.
• Deliver, manage, and support the services you engage us for.
• Send a confirmation email acknowledging your enquiry.
• Improve our website and understand how visitors use it.
• Protect our website and forms from spam and abuse.
• Comply with our legal and regulatory obligations.

We do not sell your personal information to anyone, and we do not use it to make automated decisions that produce legal effects about you.

4. Our legal basis for using your data

Under UK GDPR we rely on the following lawful bases:

• Consent — when you submit our enquiry form or opt in to hear from us.
• Contract — when we need your data to deliver a service you've engaged us for.
• Legitimate interests — to respond to enquiries, run and secure our website, and improve our services, provided this does not override your rights.
• Legal obligation — where we're required to keep records for tax or regulatory purposes.

5. Cookies and analytics

Our website uses cookies — small files stored on your device — to make the site work and to understand how it's used.

• Essential cookies keep the site secure and functioning.

You can control or delete cookies through your browser settings at any time. Blocking some cookies may affect how the site works.

6. Who we share your data with

We share personal data only where necessary, and only with trusted providers who process it on our behalf under appropriate safeguards. These may include:

• Our website hosting and email delivery providers Hostinger
• Analytics providers Google
• Tools we use to deliver your project, where relevant to the work.
• Professional advisers or authorities where we are legally required to disclose information.

Some of these providers may process data outside the UK. Where they do, we ensure appropriate safeguards (such as UK adequacy regulations or standard contractual clauses) are in place.

7. How long we keep your data

We keep personal information only for as long as necessary for the purpose it was collected, or as required by law. Enquiry details are kept while we're in contact and for a reasonable period afterwards; client records are kept for the duration of our work and any legally required retention period (for example, financial records). When data is no longer needed, we securely delete or anonymise it.

8. Your rights

Under UK data protection law you have the right to:

• Access the personal data we hold about you.
• Ask us to correct inaccurate or incomplete data.
• Ask us to delete your data ("right to be forgotten").
• Restrict or object to how we process your data.
• Request a copy of your data in a portable format.
• Withdraw consent at any time, where we rely on consent.

To exercise any of these rights, email info@sourcefind.co.uk. We'll respond within one month.

9. How we protect your data

We take reasonable technical and organisational measures to protect your information, including SSL encryption on our website, hardened and regularly updated systems, and access controls. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

10. Changes to this policy

We may update this policy from time to time to reflect changes in our practices or the law. The "last updated" date at the top shows when it was last revised. We encourage you to review it periodically.